Terms and Conditions
The agreement between the hiring customers and Belle Classic Limousines and their contractors for limousine and wedding car hire is subject to the following conditions. These conditions are noted on the Booking Agreement form (emailed with inquiries) or completed over the phone on your behalf and are also referred to as part of the on-line booking process and apply to the documented vehicles at the indicated hire times in the booking schedule. Hire our vehicles is conditional to these terms whether signed off on a contract or by implied consent by making a telephone booking.
1 A booking fee (deposit) of $200 per vehicle is required to secure a booking
A booking is not formally secured until the booking fee has been received. The booking fee is non-refundable and is deducted from the total cost. A tax invoice will be issued at the time of booking noting deposit paid. An updated invoice is issued in the month prior to your wedding day when final details are established.
For wedding hire the deposit per car applies to the main wedding service vehicles only – not short hire secondary vehicles.
2 Penciled-in / reserved cars
Belle Amie Pty Ltd will ‘pencil-in’ a booking for a limited period (up to five working days) to enable clients to complete paperwork and organise the transfer of the booking fee. During this period we will not further advertise the reserved vehicles. In the event that a previous inquiry submits a booking form and fee for the same vehicle during this period, our policy is to accept the first booking secured by a booking fee. The safest path to secure your car(s) is to make a credit card payment of the booking fee.
3 The balance of the account and refunds
Weddings Four weeks prior to the wedding date
Short call Two weeks prior to the hire date or when booking. All payments within the last week are to be by credit card or cash at pick-up by negotiation.
Payment may be by cheque, cash, credit card or electronic funds transfer (account details are noted on the booking form and invoices). Please ensure all eft payments are narrated with your surname and date of hire so we can correctly attribute the funds to your account.
The client authorises any unpaid hire costs or dishonoured payments to be deducted from the noted credit card by Belle Amie Pty Ltd. A valid Credit Card is required as a security for all bookings for use if such a payment is needed.
The booking fee is non-refundable to cover office expenses and lost hire opportunities.
Wedding car and limousine bookings cancelled in the last four weeks are subject to full payment. If a wedding is postponed due to misadventure of unforeseen circumstances the payment maybe transferred to a future booking date at the discretion of Belle Classic Limousines and subject to availability on the new date.
Short hire bookings cancelled prior to the hire are subject to full payment. If the hire is cancelled due to misadventure of unforeseen circumstances the payment maybe transferred to a future booking date at the discretion of Belle Classic Limousines and subject to availability on the new date.
4 Hire agreements can only be made by an adult 18 years of age or over
The hiring customer will be held responsible for the conduct of all passengers within their party. Belle Amie Pty Ltd reserves the right to terminate the charter agreement without refund if passengers become unruly or abusive.
5 All vehicles are non-smoking by law
Should this condition be ignored the drivers are instructed to terminate the charter agreement immediately.
All passengers are required to wear seat-belts in accordance with current laws (where fitted).
Many classic cars are not required to have seat-belts fitted. Be advised that some Belle Amie Pty Ltd cars are not fitted with seat-belts. Children under the age of four cannot be transported in classic cars as child restraint devices are not fitted. Carriage of children aged under four in limousines (fitted with seat belts) using correct restraints, and of children aged four to seven is by negotiation prior to the hire event or wedding day.
7 Changes to the schedule
Changes to a booking schedule are communicated to Belle Amie Pty Ltd both verbally and by letter or email. Changes made in the week preceding the booking, after the drivers are scheduled can lead to the confusion of duplicate instructions and are best avoided whenever possible.
8 Final confirmation
Final confirmation of the schedule is given to Belle Amie Pty Ltd two weeks prior to a wedding booking.
9 Overtime rates
Overtime rates of $60 – $90 per half hour or part there-of (as indicated) will be invoiced to the hiring customer and deducted from the credit card when applicable. Running overtime can be a source of frustration for drivers who may have commitments following your booking, so we recommend that you build some time into your booking schedule for unexpected delays on the day.
10 Damage or soiling of the cars
Damage or soiling of the cars caused by the party (including upholstery damage, spillage and soiling) will be charged to the hiring customer. The cleaning and sanitising fee for soiling is $300, damage at cost. Repair costs will be invoiced and deducted from the booking credit card.
11 In the event of an unforeseen accident or breakdown
Belle Classic Limousines reserves the right to substitute an alternative vehicle to those booked. In the event of an unforeseen accident or breakdown during a booking, Belle Amie Pty Ltd will not be held liable for compensation beyond the cost of the car hire for the specific vehicle and time not in service.